Finance Administrator

Description and Requirements

Job Title:   Financial Administrator

Reports to: Head of School

Department: Finance                

Position Type: Full-Time

Work Hours: 7:45 – 4:00 (M-F)




Job Overview:

The Financial Administrator is responsible for safe-guarding the assets of the School and ensuring that all financial and operations functions meet the needs of the School and its constituencies. Reports to the Operational Manager.




  • Performs duties and tasks, as needed, associated with all aspects of finance, including: financial accounting and controls, budgeting; analysis and reporting; insurance; negotiation and financial management of contracts; and general administration.
  • Collaborates with the Head of School and division administrators to ensure that programs remain on budget and are scaled to financial means.
  • This position requires a hands-on financial professional who is prepared to grapple with and resolve issues in real time as needed.




  • Accounts for funds entrusted to the School; maintains current, accurate financial records of operations and the financial position of the school.
  • Provides all financial information necessary for current operations, assessments and future planning. Analyzes the costs of all school departments.
  • Prepares implements and manages annual operating and capital budgets.
  • Manages cash effectively; maintains an internal control structure.
  • Responsible for accounts payable, tuition receivables, banking, cafeteria funds, transportation and facilities.
  • Prepares government reports as required for compliance
  • Check, verify and process invoices
  • Prepare payments for signature
  • Analyze discrepancies and unpaid invoices
  • Maintain vendor files
  • Setting and managing customer accounts
  • Code, post and receipt payments
  • Prepare and coordinate deposit activities
  • Perform all necessary account, bank and other reconciliations
  • Monitor customer accounts for non payment and delayed payment
  • Update, verify and maintain accounting journals and ledgers and other financial records
  • Manage and develop month end reporting procedures
  • Find and use accounting data to resolve accounting problems and discrepancies
  • Track and audit petty cash
  • Assist with employee expense reports
  • Perform filing and general administrative tasks
  • Liaise with other departments/customers/vendors




  • Bachelor’s degree from an accredited college or university
  • At least ten years of proven managerial, problem-solving and planning capability.
  • Significant experience in responsibly managing financial, administrative and day-to-day business operations.
  • Passion for continuous process improvement, accuracy and detail.
  • Ability to interpret and explain complex issues and their financial/operational implications.
  • Strong, hands-on experience in financial management including analysis and reporting, budgeting, asset management, audit compliance, federal and state tax regulations and reporting procedures.
  • Ability to strategize and develop mechanisms to manage expenses.
  • Excellent interpersonal, written, oral communication skills with a demonstrated ability to communicate effectively and relate well to students, parents, staff, faculty, and others.
  • Must be highly analytical and able to multitask and complete projects in a timely manner.
  • Detail oriented and organized.
  • Ability to employ flexibility and creativity in the execution of duties.
  • Must be able to work under pressure.
  • Collaborative leadership style: must be a team player, with a positive attitude, exemplifying Athenian’s core values and Mission.
  • Knowledge of QuickBooks.
  • Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, Access and PowerPoint, which will be determined and validated by testing
  • Maintains confidentiality with all sensitive information
  • Organizes work well and is able to successfully prioritize when faced with multiple requests, demands, and deadlines
  • Ability to use 10-key
  • Gives the highest priority to achieving accuracy
  • Ability to communicate exceptionally with customers, outside vendors or company personnel. Exceptional communication skills will assist in motivating, influencing, and advising others on matters of significance.
  • Capable of performing a variety of tasks, as well as changing assignments on short notice
  • Demonstrates a high level of initiative, accepts all responsibilities fully, and meets deadlines
  • Ability to work and make decisions independently, guided by departmental policies, criteria, and goals. Will be required to use your discretion to interpret policies, laws, and theories
  • Ability to write letters, memos and reports that command attention and achieve results
  • Ability to provide the highest level customer service
  • Excels in providing training to individuals and groups
  • Displays exceptional learning capacity
  • Ability to plan and organize effectively to achieve greater results




  • CPA and/or MBA preferred
  • Executive managerial experience in the nonprofit sector
  • An understanding and knowledge of environmentally-friendly business practices (a proven track record of this is a plus)
  • Presentation skills
  • Strong analytical and problem solving skills





Position Type

(Full Time)

Start Date


Pay and Benefits

10 Reasons to Work at BHA

  1. A work environment that is never dull.
  2. An outlet for your creativity.
  3. The opportunity to profoundly impact the lives of children.
  4. The satisfaction of contributing to your community.
  5. The chance to change the future.
  6. An Islamic environment and family-friendly work schedule.
  7. The incentives for continued education.
  8. A job that keeps you young.
  9. Excellent Benefits- medical, dental, vision and tuition discount for staff children enrolled at BHA.
  10. The opportunities to receive mentoring from seasoned teachers.


Name: Samira Siddiqui

Title: HR Administrator

Email: samira@bhaprep.org

School Information

Brighter Horizons Academy - College Preparatory

3145 Medical Plaza Dr, Garland, TX 75044, USA



©2021 Islamic Schools League of America

info@theisla.org | PO Box 6198, Round Rock, TX 78663

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