High School Secretary

Front desk duties

• Serve as a central information point to the public, students and staff regarding school-related matters and procedures

• Answer incoming calls, provide information, direct calls where necessary, and take messages
• Greet visitors, handle inquiries and direct visitors to the appropriate destination
• Read, sort and distribute incoming school mail
• Keep space tidy and stocked in front desk area daily

Student and staff attendance

• Keep accurate staff and student attendance records and submit reports as required
• Notify parents of student absences
• Verify parents’ and doctors’ notes, and investigate any discrepancies in attendance information
• Coordinate substitute personnel for absent staff members

Schedules and calendars

• Schedule and confirm appointments for staff members
• Maintain appointments and event calendars
• Coordinate meetings and events

Communications

• Prepare and distribute appropriate communications, including but not limited to newsletters, emails and announcements

• Prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars

• Compose, type and distribute minutes of meetings

Education and Experience

• Relevant training or qualification
• Working knowledge of relevant software applications including database management
• Working knowledge of standard office equipment
• Proficient in spelling, punctuation, grammar and other English language skills
• Proven experience of producing communications and documents

Required Competencies and Skills

• Organizational and planning skills, including the ability to maintain an effective balance between multiple and competing priorities

• Problem-solving skills
• Able to exercise sound judgment in making decisions
• Attention to detail and accuracy
• Confidentiality, integrity and adherence to ethical standards
• Team member
• Diversity oriented – able to work effectively with people regardless of age, gender, race, ethnicity or religion
• Energy and enthusiasm

The job is on site only, in our Fremont School Office (43433 Mission Blvd, Suite 101).
Full time, 8am-4pm, Monday through Friday
Salary Range up to $35-$40K, plus benefits

All Employees must be fully vaccinated for Covid.

Job Type: Full-time

Position Type

Start Date

Contact

Name: Shabnem Lakhani

Title: Administration

School Information

Averroes High School

Fremont, CA 94537, USA

http://www.averroeshighschool.com

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