Averroes High School

High School Secretary


Position Title: High School Secretary

Position Type: Full Time

Start Date: 8/5/22

Front desk duties

  • Serve as a central information point to the public, students and staff regarding school-related matters and procedures
  • Answer incoming calls, provide information, direct calls where necessary, and take messages
  • Greet visitors, handle inquiries and direct visitors to the appropriate destination
  • Read, sort and distribute incoming school mail
  • Keep space tidy and stocked in front desk area daily

Student and staff attendance

  • Keep accurate staff and student attendance records and submit reports as required
  • Notify parents of student absences
  • Verify parents’ and doctors’ notes, and investigate any discrepancies in attendance information
  • Coordinate substitute personnel for absent staff members

Schedules and calendars

  • Schedule and confirm appointments for staff members
  • Maintain appointments and event calendars
  • Coordinate meetings and events

Communications

  • Prepare and distribute appropriate communications, including but not limited to newsletters, emails and announcements
  • Prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars
  • Compose, type and distribute minutes of meetings

Education and Experience

  • Relevant training or qualification
  • Working knowledge of relevant software applications including database management
  • Working knowledge of standard office equipment
  • Proficient in spelling, punctuation, grammar and other English language skills
  • Proven experience of producing communications and documents

Required Competencies and Skills

  • Organizational and planning skills, including the ability to maintain an effective balance between multiple and competing priorities
  • Problem-solving skills
  • Able to exercise sound judgment in making decisions
  • Attention to detail and accuracy
  • Confidentiality, integrity and adherence to ethical standards
  • Team member
  • Diversity oriented – able to work effectively with people regardless of age, gender, race, ethnicity or religion
  • Energy and enthusiasm

The job is on site only, in our Fremont School Office (43433 Mission Blvd, Suite 101).
Full time, 8am-4pm, Monday through Friday
Salary Range up to $35-$40K, plus benefits

All Employees must be fully vaccinated for Covid.

Job Type: Full-time

 

Position Type

, , (Full Time)

Start Date

8/5/22

Contact

Name: Shabnem Lakhani

Title: Administration

Email: info@averroesinstitute.com

School Information

Averroes High School

Fremont, CA 94537, USA

http://www.averroeshighschool.com

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